Resolution No. 9005 - Guideline for the Continuing Voter Registration (5)

SEC. 5. Procedure for filing of applications for registration of Barangay Elections voters. – (a) The applicant shall personally appear before the EO, state his name and exact address, specifying the house number, name of the street, area, district, purok or sitio, and barangay where he resides, or a brief description of his residence, and present any of the following identification documents that bears the applicant’s photograph and signature:

1.     Current employee’s identification (ID) card, with the signature of the employer or authorized representative;

2.     Postal ID;

3.     Student’s ID or library card, signed by the school authority;

4.     Senior Citizen’s ID;

5.     Driver’s license;

6.     NBI/PNP clearance;

7.     Passport;

8.     SSS/GSIS ID;

9.     Licenses issued by the Professional Regulation Commission (PRC); or

10.  Integrated Bar of the Philippines (IBP) ID.

In the absence of any of the aforementioned identification documents, the applicant may be identified under oath by any registered voter of the precinct, or by any of his relatives within the fourth civil degree of consanguinity or affinity who are registered voters of the same city/municipality.   No registered voter shall be allowed to identify applicants more than three (3) times.

If the applicant fails to establish his identity by any of the aforementioned methods/documents, he shall not be issued an application form.

(b) Upon establishing the identity of the applicant, the EO shall initially screen the name of the prospective applicant for registration from the National List of Registered Voters (NLRV) and National List of Deactivated Voters (NLDV).  If found in any of the said lists, he shall not issue to him/her an application for registration but shall advise the applicant to apply for:

1. Transfer of registration record, if the name is found in the NLRV (another district/city/municipality); and
2. Reactivation/transfer with reactivation of registration record, if name is found in the NLDV.

(c) The EO shall, using the barangay precinct map, verify whether the address given by the applicant is located within the territorial boundary of any of the precincts of the barangays within the jurisdiction of the district/city/municipality.

If the applicant is not a resident, the EO shall instruct the applicant to proceed to the OEO of the district/city/municipality where the applicant resides.

If the applicant resides within the territorial jurisdiction of the city/municipality, the EO shall:

1. Inform the applicant of the qualifications and disqualifications for registration;
2. Determine the precinct where the applicant belongs by referring to the barangay precinct map.  The applicant shall be assigned temporarily to the mother precinct comprising his residence.  The precinct assignment shall be finalized after the approval of the application.  Daughter precinct(s) shall be created to accommodate approved applicants in excess of the 200-voter per precinct limit.

In case of boundary dispute, the EO shall maintain the status quo.

3. Indicate the precinct assignment of the applicant at the upper right-hand portion of the application form.  No dummy/default precinct assignment shall be allowed; and

d) Upon receipt of the application forms, the applicant shall personally accomplish the same separately in his/her own handwriting and submit the accomplished application forms to the EO.  TITLES SUCH AS ATTORNEY, REVEREND, ENGINEER, DATU, SULTAN, HADJI, BAI, DOCTOR AND OTHER TITLES OF SIMILAR NATURE SHALL NOT BE ALLOWED.

(e) For illegitimate children whose certificates of live birth do not include a middle name, the character “__” (underscore) may be used for the middle name during the computer encoding of the data of the applicant.  However, if a middle or maternal name is indicated in the certificate of live birth of an illegitimate person, the same may be used by such voter in the filing of his application for registration and/or cases of correction of entries.

(f) In case of applicants who do not know their birth date, the numbers 01-01-1901 (default birthday) shall be used; provided, that the EO can reasonably ascertain that the applicant is of voting age through his/her physical features, and other relevant indicators such as year in college and number of children.

(g) The EO shall ensure that the application has been filled up correctly, completely and legibly; write down the Application Form Number; return the forms to the applicant; and direct the applicant to the Data Capture Machine (DCM) Operator.

The Application Form Number shall consist of four parts and thirteen digits, as follows:

First Part	-	Two (2) digit province code
Second Part	-	Two (2) digit city/municipal code
Third Part	-	Two (2) digit Data-Capture Machine (DCM) Number which is 30 (default)
Fourth Part	-	Seven (7) digit control code, which shall start with the number following the last application form number assigned on December 29, 2009.

(h) Using the DCS, the DCM Operator shall:

1. Select File -> Registration
2. Click on NEW radio button
3. Encode demographics information and capture the biometrics data of the applicant
4. Save the record

He shall then direct the applicant to the EO.

(i) Upon receipt of the application, the EO shall:

1. administer the oath (before the Koran in ARMM areas);
2. affix his signature in the appropriate space of the form;
3. retain the three (3) copies; and
4. cut the bottom portion of one copy of the application form and give it to the applicant to serve as Acknowledgment Receipt and proof of filing of his application.

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