Resolution No. 9005 - Guideline for the Continuing Voter Registration (4)

Sec. 4. ERB Hearing for the Purpose of Cleansing the Lists of Voters. – In order to implement Resolutions No. 8791, 8817 and 8882 and other policies of the Commission in cleansing the lists of voters, the ERB shall convene on July 12, 2010 for the purpose of [1] abatement of double/multiple registrants, [2] deactivation of registration records of voters who failed to vote twice in the two preceding successive elections, [3] cancellation of registration records by reason of death, and [4] reactivation of registration records of those voters who were erroneously deactivated in the previous registration period.

For this reason, there shall be no deactivation of voters registration records on the ground of failure to vote twice in the two (2) preceding successive elections during the August 20, 2010 ERB hearing.  Subject to the exception provided in the preceding statement, abatement, deactivation based on other grounds and cancellation of registration records by reason of death occurring after July 12, 2010, may still be given due course in the August 20, 2010 ERB hearing and other hearings that will be set thereafter.

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Resolution No. 9005 - Guidelines for the Continuing Voter Registration (10)

Sec. 10. Procedure for filing of Applications for Reactivation. – Any registered voter whose registration has been deactivated based on any of the grounds provided under Sec. 27 of R. A. No. 8189 and those deactivated in the last continuing registration of voters may request for the reactivation of his registration record by personally accomplishing in three (3) copies, both sides of the prescribed application form hereto attached as Annex “E” (CEF-1C-Application for Reactivation).

The EO shall verify in his local database the record of the applicant, using the DCS Utilities program.  The EO shall use the old application form number and direct the applicant to the DCM Operator.

a) If the record has complete biometrics, i.e. it has photograph, fingerprints and signature, using the DCS, the DCM Operator shall:

1.   Select File -> Others

2.   Type the last name, first name and maternal name in the space provided and then click SEARCH button or leave the fields blank and click on SEARCH button.

3.   Right-click the record of the applicant in the list

4.   Click REACTIVATION

5.   Save the record

After ERB approval, the applicant’s record shall be reactivated in the city/ municipality local database.

b) If the record has incomplete biometrics, i.e. any of the biometrics is not present, using the DCS, the DCM operator shall:

1.   Select File -> Others

2.   Type the last name, first name and maternal name in the space provided and then click SEARCH button or leave the fields blank and click on SEARCH button.

3.   Right-click the record of the applicant in the list

4.   Click REACTIVATION WITH BIOMETRICS CAPTURE

5.   Capture the biometrics information of the applicant

6.   Save the record

After ERB approval, the old record of the applicant shall contain biometrics data and shall be reactivated.

After completion thereof, the EO shall cut the bottom portion of one copy of the application form and give it to the applicant to serve as Acknowledgment Receipt and proof of filing his application.

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Guidelines for the Continuing Voter Registration (9)

Sec. 9. Procedure for filing of Applications for transfer of registration records within the same city/municipality. – Any voter who has changed his address in the same city or municipality may apply for transfer of his/her registration record to the precinct book of voters of his/her new precinct by accomplishing CEF-1B (Application for Transfer).

The EO shall verify in his local database the record of the applicant, using the DCS utilities program.  The EO shall use the old application form number of the applicant and direct the applicant to the DCM Operator.

a) If the record has complete biometrics, i.e. it has photograph, fingerprints and signature, using the DCS, the DCM operator shall:

1.   Select File -> Others

2.   Type the last name, first name and maternal name in the space provided and then click SEARCH button or leave the fields blank and click on SEARCH button.

3.   Right-click the record of the applicant in the list

4.   Click TRANSFER WITH BIOMETRICS

5.   Edit the address and precinct number fields

6.   Save the record

After ERB approval, the place of residence and precinct number of the applicant’s record shall be changed to his current address and precinct assignment.

b) If the record has incomplete biometrics, i.e. any of the biometrics is not present, using the DCS, the DCM operator shall:

1.   Select File - > Others

2.   Type the last name, first name and maternal name in the space provided and then click SEARCH button or leave the fields blank and click on SEARCH button.

3.   Right-click the record of the applicant in the list

4.   Click TRANSFER WITHOUT BIOMETRICS

5.   Edit the address and precinct number fields

6.   Capture the biometrics information of the applicant

7.   Save the record

After ERB approval, the place of residence and precinct number of the applicant’s record shall be changed to his current address and precinct assignment and the biometrics will be included in his record.

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Resolution No. 9005 - Procedure for Filing of Application for Transfer of VRR from Another District/City/Municipality

SEC. 8. Procedure for filing of application for transfer of registration records from another district/city/municipality. – Any registered voter who has transferred residence to another district/city/municipality, at least six (6) months before the October 25, 2010 elections, may apply for transfer of his/her registration record by personally appearing before the EO of his new residence.

The EO shall verify from the National List of Registered Voters (NLRV) if the applicant’s name is included in said list.  If the applicant’s name is not included in the NLRV, the EO shall verify if the applicant’s name is included in the National List of Deactivated Voters (NLDV).

a.  If applicant’s name is included in the National List of Registered Voters or in the National List of Deactivated Voters -

The EO shall give the applicant three (3) copies of the prescribed application form hereto attached as Annex “C” (CEF-1B – Application for Transfer/Application for Transfer with Reactivation).  The applicant shall thereafter accomplish said application form separately in three (3) copies subject to Section 5 hereof.

It is important that the EO shall check the box corresponding to the appropriate type of application.  In the assignment of precinct number and Application Form Number, the EO shall follow the procedure provided in Sec. 5 (c) hereof.

Using the DCS, the DCM Operator shall:

1. Select File -> Registration
2. Click on Transfer from other municipality/city radio button
3. Encode demographics information and capture the biometrics data of the applicant
4. Save the record

He shall then affix his/her initial below the space provided for the EO’s signature in Part 2 of the application form.

The application for transfer of registration records to another district/municipality shall be subject to the requirements of notice and hearing and the action of the ERB.

Once the application is approved, the EO shall notify of said approval the EO of origin by registered mail.  Only a notice of approval, duly signed by the EO as Chairman of the ERB, reflecting the name, birth date, place of birth, current address, old precinct assignment/barangay/city of the applicant-transferee shall be sent, without need of the copy of the approved application for transfer.  Upon receipt of said notice, the EO of origin shall remove the voter’s registration record from the corresponding precinct book of voters and delete the name of the voter from the district/city/municipal list of voters.

b.  If the applicant’s name is not included in the National List of Registered Voters nor in the National List of Deactivated Voters –

The EO shall first require the applicant to show proof of his registration.  In this aspect, a showing of a Comelec ID or a Certification from the EO of former place of registration will suffice as evidence of previous registration.  Upon such showing of proof, the EO shall issue an application for transfer.  A facsimile copy of the proof shall be attached to the application.

In the absence of proof that the applicant is a registered voter, the EO shall advise the applicant to file an application for registration.  The EO shall thereafter issue the prescribed application form (CEF-1A – Application for Registration) to the applicant, who shall accomplish said form in accordance with Section 6 hereof.  In addition, the EO shall issue to the applicant a Certification (sample form attached as Annex “D”) stating that the applicant intended to apply for transfer but he/she was instead advised to apply for original registration, for want of proof that he/she is a registered voter of another district/city/municipality.

The DCM operator shall perform the procedure for capturing demographics and biometrics as stated in Section 5(h) hereof.

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Resolution No. 9005 - Accomplishment of Voter Application Forms by Illiterate or Person with Disability

SEC. 7. Accomplishment of application forms by illiterate or person with disability. -

As used in this Section, person with disability shall refer to disabled person as defined by the Republic Act No. 8189.   Any illiterate or person with disability shall be assisted by the Election Officer in the preparation of his application form, or by any member of an accredited Citizen’s arm, or a relative within the fourth civil degree of consanguinity or affinity, or if he has none present, by any person of confidence who belongs to the same household.

In no case shall an assistor assist more than three (3) times except the EO/EA.  All assistors must be of voting age.

The EO shall place the illiterate or person with disability under oath, after which the assistor shall ask the illiterate or person with disability relevant questions, and record the answers given in order to accomplish properly the application form.

Once the application form is accomplished, it shall be given to the EO who shall read the accomplished form aloud to the person assisted and ask him if the information given are true and correct.

The applicant shall, in the presence of the EO, affix his thumb mark or some other customary mark on the duly accomplished form.

The Assistor shall then accomplish in three (3) copies the Certification/Attestation, designated hereto as Annex “B”, which shall be attached to the accomplished application form.

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SEC. 1. Who may register SEC. 2. Who are disqualified to register SEC. 3. Date, time and place of filing of applications; hearing and approval/disapproval Sec. 4. ERB Hearing for the Purpose of Cleansing the Lists of Voters SEC. 5. Procedure for filing of applications for registration of Barangay Elections voters SEC. 6. Application sans biometrics SEC. 7. Accomplishment of application forms by illiterate or person with disability SEC. 8. Procedure for filing of application for transfer of registration records from another district/city/ municipality Sec. 9. Procedure for filing of Applications for transfer of registration records within the same city/municipality Sec. 10. Procedure for filing of Applications for Reactivation Sec. 11. Procedure for filing of applications for change of name by reason of marriage, or court order or order by the Civil Registrar or Consul General Sec. 12. Procedure for filing of applications for correction of entry/entries in the registration records Sec. 13. Procedure for filing of applications for reinstatement of registered voter whose name has been omitted in the list of voters

Sec. 14. Procedure for filing of applications for inclusion of registration record not included in the precinct book of voters Sec. 15. Cancellation of registration records Sec. 16. Deactivation of registration records. – Grounds; Procedure Sec. 17. Challenge of right to register Sec. 18. Authority of EO to administer oath and issue summons Sec. 19. Notice of hearing of applications Sec. 20. Approval or disapproval of application Sec. 21. Publication of action on applications Sec. 22. Petition for Inclusion of Voters in the List Sec. 23. Petition for Exclusion of Voters from the List Sec. 24. Disposition of applications for registration, transfer of registration records, reactivation, inclusion/reinstatement of record, change of name, correction of entry/entries and the compact discs (CDs) Sec. 25. Role of the Off-site Verification Teams Sec. 26. Role of the Regional and Assistant Regional Director and Provincial Election Supervisor Sec. 27. Applicability of other resolutions of the Commission Sec. 28. Effectivity, publication, and dissemination

Guidelines for the Continuing Voter Registration (6)

SEC. 6. Application sans biometrics. – The application form of an applicant who fails to submit himself for the live capture of his biometrics data for cause/s attributable to his own fault shall be deemed incomplete and not filed.  As such, the application shall be disapproved for failure to complete the requirements.

In the event that the allocated Data Capture Machine (DCM) becomes defective or the biometrics data of the applicant cannot be captured within the registration period due to the great volume of applicants, absence of electricity/alternative power source and analogous cases, the Election Officer shall receive the application and inform the applicant when to return for data capture.  The Election Officers and their Assistants are authorized to accomplish the data capture not later than August 19, 2010.  If the biometrics data capture cannot be accomplished within the said period without fault of the applicant, the application shall be submitted to ERB for Hearing.

The CVL technicians shall certify as to the fact of DCM and its peripherals malfunction to be confirmed by the Provincial Election Supervisors, who shall report the matter to the Information Technology Department.

Further, in cases where any of the DCM peripherals become defective, such that the registration procedures cannot be completed, the Provincial Election Supervisors shall be allowed to make the necessary arrangements with the concerned Election Officers under his jurisdiction to devise a scheduling system for the sharing of the working DCM peripherals with nearby cities or municipalities until such time that the defective peripherals shall be replaced with working units. This sharing mechanism shall be limited to two cities and/or municipalities.

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